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Board Position Duties

President’s duties in addition to the duties stated in by-laws:
In addition to the duties outlined in the ORID Bylaws, the Board President should undertake the following actions:

  • Maintain a relationship between ORID, the Region V Representative, and the national office.
  • Participate in conference calls every one to two months with other Region V Presidents.
  • Stay informed on matters impacting the interpreting profession
  • Oversee professional meetings of the general membership whereby the membership is updated on local, regional and national news.
  • Promote a professional environment and standard for general and Board meetings.
  • Establish ground rules for general and Board meetings.
  • Ensure communication accessibility for members and visitors.
  • Prepare agendas for general and Board meetings.

The President may wish to consider the following actions:

  • Submit an article for each issue of the ORID Newsletter.
  • Calendar annual dates for general and Board meetings.
  • Request Board member and committee reports in advance.
  • Locate sites for general meetings and workshops in various regions of the state. Currently Portland Community College, Chemeketa Community College, Southern Oregon, Western Oregon University and 4J – Eugene School District are sites in use.
  • Keep to agenda timeline.
  • Recognize newly certified members.

Vice President’s duties in addition to the duties stated in by-laws:

  • In the absence or disability of the President, the Vice-President shall assume all duties of the President. The Vice-President will also oversee volunteer recruitment and engagement for Committees.
  • Offers support to board members when needed
  • Oversees member recruitment
  • Sends letters to organizations encouraging membership
  • Responds to support emails from website
  • Board liaison to the Membership Committee

Secretaries’ duties in addition to the duties stated in by-laws:

  • Maintain a record of Motions made at General and Board meetings
  • Keep an accurate record of General/ Board meeting minutes
    • Send out a rough draft of the minutes to Board members asking for suggestions for corrections, omissions, deletions or changes to the minutes
    • Board members will submit their suggestions which may or may not be incorporated into the minutes within a week of the secretary sending it to the board for review (secretary’s discretion)
  • Distribute the final copy of meeting minutes in a timely manner to Board members and ORID members
  • Maintain archive records/ minutes from previous meetings on website
  • Collect all materials at the end of the meeting.
  • Take attendance at meetings.
  • Fill out bank slip to allow for Secretary to pay on bills.

Treasurer’s duties in addition to the duties stated in by-laws:

  • Pick-up the mail at the post office
  • Bank Deposits: Membership checks, workshop checks, etc.
  • Pay Bills
  • Within 30 days of the end of the fiscal year – send a certified copy of the financial statement to RID via the President.
  • Create tentative annual budget for Board to review during the Board’sRetreat.

Treasurer works with the bookkeeping on the following:

  • Enter debits and credits into budget sheet or other accounting software
  • Reconcile bank statements
  • Prepare financial reports for board meetings, general meetings, and newsletter

Treasurer works with the CPA on the following:

  • Prepare documents for governmental agencies – Franchise Tax Board, IRS, Secretary of State, etc.

Every November 15 – File the Group Form 990, Return of Organizations Exempt from Income Tax (RID has the form)

 

Member at Large #1 duties in addition to the duties stated in by-laws:

  • Be mindful of interpreter concerns with those interpreters you meet and be a sounding board for ideas that could be brought up to the membership.
  • Decide on committee to chair
  • Recruit members to join the committee
  • Hold regular committee meetings
  • Delegate duties based on skill and experience
  • Prepare committee reports to Board and general membership

Suggested Committees:
Student Representative
Membership – maintain and enhance the membership experience; distribute membership applications and correspondence to new/renewing members; assist in obtaining a list of newly certified members; maintain membership data base to keep email addresses current and make sure renewal notices are out in a timely fashion.

Member at Large #2 duties in addition to the duties stated in by-laws:

  • Decide on committee to chair
  • Meet with former Member-at-Large committee chair to determine what action has been done
  • Recruit members to join the committee
  • Hold regular committee meetings
  • Delegate duties based on skill and experience
  • Prepare committee reports to Board and general
  • Nomination Process Responsibilities: Notify general membership of nomination guidelines (ei: 6 months good standing, ORID and RID member) recruit nominees, call for nomination –February 1st. take nominations, contact nominees, explain positions nominees has been selected to run for, create media for general election of nominees running (could include Power Point with nominee’s picture, bio, platform, funfacts). 

Suggested Committees:
Mentoring: AAMP committee

ORID

Questions?
Our Mailing Address
PO Box 1704
Tualatin, OR 97062